Privacy Policy

Our Privacy-First Commitment

At Silent Scribe, privacy isn't an afterthought—it's the foundation of everything we build. We believe that your code, documentation, and writing should never leave your machine unless you explicitly choose to share it.

This Privacy Policy explains how Silent Scribe ("we," "us," or "our"), owned and managed by Sequenxa, collects, uses, and protects your information when you use our website and writing assistant software. Silent Scribe operates as an independent product under Sequenxa's privacy-first technology umbrella.

Information We Collect

Website Analytics (Anonymous)

We use privacy-focused analytics to understand how our website is used:

• Page views and navigation patterns (without tracking individuals)
• General geographic region (country/state level only)
• Device type and browser information (aggregated)
• Referrer sources (which websites link to us)
• No cookies, no cross-site tracking, no personal identifiers

Beta Program Information

When you sign up for our beta program, we collect:

• Email address (required for program communication)
• GitHub username (optional, helps us understand your development context)
• Current writing tools and workflows (to improve our product)
• Team size and use case description (for better beta experience)
• Documentation platforms you currently use
• Pain points with existing tools

Email Communication Data

To improve our communication and respect your preferences:

• Email delivery status (delivered, bounced, failed)
• Email engagement (opened, clicked) - anonymous aggregated data only
• Unsubscribe requests and communication preferences

Our Local Processing Architecture

How Local Processing Works

• Local Analysis Engine: All grammar, style, and writing checks happen on your device
• Offline Operation: The assistant works without an internet connection
• No Cloud Dependencies: No text processing happens on remote servers
• Private by Design: Your writing remains private to you and your chosen collaborators

What Data Stays Local

• All document content and text you're editing
• Your custom style guide configurations
• Personal dictionary and terminology preferences
• Writing patterns and historical corrections
• Code snippets, API keys, and technical documentation
• Any proprietary or confidential information in your documents

How We Use Your Information

Beta Program Communication

• Send you beta releases and early access invitations
• Provide development updates and feature announcements
• Request feedback on your experience with Silent Scribe
• Share technical insights about privacy-first development
• Notify you of important changes or security updates

Product Improvement

• Understand which features would be most valuable
• Identify common pain points in current writing workflows
• Develop integrations with popular development tools
• Create better documentation and educational resources

Website Analytics

• Improve website performance and user experience
• Understand which content is most helpful to developers
• Optimize our messaging for technical audiences
• Measure the effectiveness of privacy-focused positioning

Data Sharing and Third Parties

Service Providers We Use

What We Never Share

• Your documents or writing content (it never leaves your device)
• Personal information with advertisers or marketers
• Email addresses with third-party services for marketing
• Individual analytics data or browsing behavior
• Any data for purposes unrelated to Silent Scribe

Your Privacy Rights

You have complete control over your data and privacy preferences:

Access and Control

• Data Access: Request a copy of all data we have about you
• Data Correction: Update or correct any inaccurate information
• Data Deletion: Request complete removal of your data from our systems
• Email Preferences: Unsubscribe or modify your communication preferences at any time
• Account Deletion: Delete your beta account and all associated data

Easy Opt-Out Process

• One-click unsubscribe links in all emails
• Email preferences management portal
• Direct contact for data deletion requests
• No retention of data after opt-out (except as legally required)

Data Security Measures

Technical Safeguards

• Encryption in transit (HTTPS/TLS) for all website communications
• Encryption at rest for all stored data
• Regular security audits and vulnerability assessments
• Minimal data collection principle - only what's necessary
• Secure API endpoints with rate limiting and authentication

Organizational Safeguards

• Access controls limiting who can view your data
• Regular team training on privacy best practices
• Incident response procedures for any security concerns
• Privacy-by-design approach in all product development

Policy Updates and Changes

We may update this Privacy Policy to reflect changes in our practices or legal requirements. When we do:

• We'll notify beta users via email of significant changes
• We'll update the "Last updated" date at the top of this policy
• We'll maintain transparency about what changed and why
• Continued use constitutes acceptance of updates

Privacy Questions and Contact

We're committed to transparency and responsiveness regarding your privacy concerns. If you have questions about this Privacy Policy or how we handle your data, please contact us:

For urgent security concerns or data breach reports, please use our priority contact:security@silentscribe.dev

Legal Compliance

This Privacy Policy is designed to comply with major privacy regulations, including:

• General Data Protection Regulation (GDPR) - European Union
• California Consumer Privacy Act (CCPA) - California, USA
• Personal Information Protection and Electronic Documents Act (PIPEDA) - Canada
• Other applicable local privacy laws where you are located

Our commitment to privacy goes beyond legal compliance—it's a core value that guides every product and business decision we make.